Data Protection

Lymington & District Naturalists’ Society

Data Protection Statement

This statement sets out how Lymington & District Naturalists’ Society protects the rights and privacy of members when collecting, storing and using personal data. Personal data is information about a person which is identifiable as being about them.

The Society holds the names, postal addresses, email addresses, date of joining and occasionally telephone numbers of its members. It does this in order to tell members about the activities of the Society, to send newsletters, programmes, membership renewal and AGM information.

Members’ data is stored on a database on a password protected computer and is managed by the Membership Secretary; email addresses are also stored on the Society’s email account contacts list. Other committee members may have access to the data from time to time for Society business.

Membership data are deleted within a year after membership lapses but members have the right to ask for their data to be deleted at any time. They may also ask to see any of their data held by the Society.

Data are never shared with anyone outside the Society without the member’s explicit consent.

Names and telephone numbers of walk leaders and some committee members are printed in the programmes that are distributed to members.

Reviewed September 2019